Securing recurring power washing contracts with HOAs (Homeowners Associations) and property management companies is one of the smartest moves you can make to create consistent, scalable revenue in your business. These contracts can be worth thousands—even tens of thousands—of dollars per year, and they often lead to spin-off work with individual homeowners and referrals to other properties.
But winning these contracts takes more than a sales pitch. You need a strategic approach, rock-solid presentation, and the systems in place to handle commercial-level expectations. Let’s break down how to land, maintain, and grow HOA and property management power washing contracts. 🧼🏢
💰 Why These Contracts Are So Valuable
Before we dive into how to get them, here’s why you want them:
✅ Steady cash flow — many contracts are annual or seasonal
✅ Bulk revenue — multiple buildings or units in one job
✅ Repeatable systems — standardized pricing and procedures
✅ High visibility — exposure to residents, realtors, and vendors
✅ Referral opportunities — HOAs manage multiple communities
Imagine landing a $7,500 contract that takes two days to complete—with more properties from the same management group lined up next quarter. That’s the power of B2B contracts. 💼📈
📍 Step 1: Identify the Right Targets
Start by building a list of local HOAs and property managers:
- Use Google, Yelp, and local directories
- Check with your local Chamber of Commerce
- Use platforms like Buildium, AppFolio, or Condo Control
- Look for gated communities, apartment complexes, townhome developments, and condo associations
🧠 Tip: Focus on 20–100 unit communities for maximum ROI—big enough for good revenue, small enough to manage as a solo or small team.
📞 Step 2: Make the Right First Contact
Cold calling or emailing is fine—but it has to be professional and value-driven.
📧 Sample outreach email:
Subject: Free Property Wash Estimate for [Community Name]
Hi [Manager’s Name],
I own [Your Company], a professional power washing service here in [City]. We specialize in cleaning multi-unit properties, driveways, sidewalks, fences, and common areas.
I’d love to provide a free on-site assessment and quote for [Property Name]. Our crews are fully insured, punctual, and experienced with HOA guidelines.
Let me know a good time for a quick walk-through.
— [Your Name]
📲 Always follow up within 2–3 business days.
📸 Step 3: Build a High-Quality Commercial Portfolio
These clients want proof.
✅ Before-and-after photos of sidewalks, siding, curbs
✅ Case studies showing cost savings and fast turnaround
✅ Testimonials from other property managers or boards
✅ List of services specific to multi-unit properties:
- Common areas
- Pool decks
- Mailboxes
- Fencing
- Parking lots
🧠 Tip: Put this in a short PDF proposal or slideshow you can send instantly after your call or meeting.
📄 Step 4: Prepare a Strong Commercial Proposal
HOA boards and management companies are all about the details. Your proposal should include:
✅ Overview of your company
✅ Scope of work (what’s included and what’s not)
✅ Timeline of completion
✅ Safety procedures and insurance info
✅ Pricing structure (per unit, per square foot, or flat rate)
✅ Payment terms and warranty (if any)
✅ Optional add-on services
🧠 Keep it branded, easy to read, and professional in layout. Use tools like Canva, Proposify, or even Google Docs with your logo and colors.
💬 Step 5: Master the Pitch
If you’re meeting in person or via Zoom with a board or property manager, focus on:
- How you’ll minimize disruption to residents
- How you’ll protect landscaping and property
- Your insurance, licensing, and professionalism
- Your ability to work around parking and access issues
- Your experience with similar jobs
🎯 Emphasize that you’re not just a power washer—you’re a partner in maintaining property value and keeping residents happy.
⚠️ Step 6: Highlight Safety and Compliance
HOAs and property managers worry about liability.
✅ Always mention your General Liability and Workers Comp coverage
✅ Include documentation in your proposal
✅ Explain your safety protocols: cones, barricades, signage, chemical safety
✅ Detail your process for notifying residents ahead of time (flyers, emails, etc.)
📌 This gives them peace of mind and shows you’re thinking beyond just blasting water.
🔄 Step 7: Offer Flexible and Recurring Service Options
Most HOAs want:
- Annual or semi-annual cleanings
- Flexible scheduling during off-peak hours
- Optional emergency cleanups (graffiti, oil spills, etc.)
📅 Offer maintenance contracts instead of one-time jobs:
“We can clean all 4 buildings and common areas every spring for a flat annual rate. We’ll schedule you in advance and handle all communication with residents.”
This positions you as reliable, consistent, and hands-off—a huge win for busy managers.
⭐ Step 8: Deliver an Outstanding First Job
Once you land the job, overdeliver.
✅ Arrive early
✅ Keep the site spotless
✅ Communicate with the manager before, during, and after
✅ Leave a detailed report of what was completed
✅ Follow up with photos, review request, and reminder for next service
🎯 Goal: Turn that first job into a multi-year contract.
📢 Step 9: Ask for Referrals and Expand Within the Network
Once you’ve worked with one HOA or property manager:
✅ Ask if they manage any other properties
✅ Request a testimonial for your website or proposal
✅ Offer a referral discount or bonus for new business
Many HOA companies manage dozens of neighborhoods—one great job can unlock a flood of new business. 💥
💬 Final Thoughts
HOA and property management contracts are game-changers for power washing businesses. With the right approach, professional presentation, and commitment to quality, you can turn one successful job into years of recurring, reliable income.
Focus on trust, professionalism, and simplicity—and you’ll be the go-to power washing provider in your area’s top communities. 🏘️🧽📈
